Managing an academic conference often means managing many moving parts at the same time. Organizers need to publish a Call for Papers, collect submissions, assign reviewers, track peer review progress, manage registration, process payments, issue invoices, prepare reports, and handle post-event settlement.

When these tasks are handled across separate tools, such as email, spreadsheets, online forms, payment platforms, and shared folders, the workflow can quickly become difficult to control. Submission records may be separated from reviewer assignments. Registration data may not match payment records. Invoices and reports may need to be checked manually. For academic conference teams, this creates extra workload and increases the risk of missed records or inconsistent communication.

AiScholar Conference Manager is designed to help organizers manage this workflow in one place. It is an academic conference management platform that supports the process from Call for Papers to post-event settlement, with features for submissions, peer review, registration, payments, invoicing, reporting, role-based access, and privacy-aware data handling.

What Is AiScholar Conference Manager?

AiScholar Conference Manager is an AI-powered conference workflow platform for academic conferences and research events.

The platform is built to manage every stage of an academic conference, from the call for papers to post-event settlement. It is designed for academic workflows, including paper submission, peer review, reviewer assignment, registration, payment, invoicing, reporting, and role-based collaboration.
The platform is also presented as completely free to use, with zero platform fees, no feature gates, no hidden costs, and immediate access after sign-up.

Key Features for Academic Conference Organizers

1. End-to-End Conference Workflow

A major challenge for organizers is keeping the full conference workflow connected. AiScholar Conference Manager supports multiple stages of the conference lifecycle, including:

• Website publishing and Call for Papers
• Online submission and peer review
• Reviewer assignment
• Registration and hotel booking pages
• Payment and invoicing
• Reporting and post-event settlement

This makes the platform useful for organizers who want to reduce the need to switch between separate tools during the conference process.

2. Online Submission and Peer Review

Paper submission and peer review are central to academic conferences. AiScholar Conference Manager supports online submission, peer review, and reviewer assignment, helping organizers structure the review process more clearly.

For program chairs and academic committees, this can help keep submission records, reviewer progress, and review-related tasks in a more organized workflow.

3. Role-Based Access for Academic Teams

Academic conferences involve different roles, and each role should not have the same level of access. AiScholar Conference Manager includes role-based permissions for authors, reviewers, editors, and editors-in-chief.

This is important because academic workflows often involve confidential submissions, reviewer identities, review records, participant information, and payment or billing records. Role-based access helps organizers manage collaboration while keeping sensitive records more carefully controlled.

4. Registration and Participant Management

Conference registration is not always simple. Organizers may need to manage different categories, such as authors, attendees, and students. They may also need early-bird pricing, badges, certificates, and participant records.

AiScholar Conference Manager supports flexible registration types, configurable pricing per category, early-bird pricing and deadline management, badges, certificates, and privacy-conscious participant records.

5. Multi-Currency Payments and Invoicing

For international academic conferences, payment and invoicing can be a major operational task. Participants may come from different countries and may need different payment options or invoice records.

AiScholar Conference Manager supports multiple currencies, including USD, EUR, CNY, JPY, and more. The service page also mentions automatic conversion and currency display, localized payment gateways, invoicing, and unified financial reporting with secure, auditable records.

6. Privacy-Aware Data Handling

Academic conferences handle sensitive information at several stages. This can include unpublished papers, reviewer identities, participant records, payment information, and billing details.

AiScholar Conference Manager highlights privacy-aware handling of academic data. The platform page mentions confidential submissions, reviewer anonymity, sensitive records, and audit trails for accountability and secure oversight.

Why the Free Model Matters

Cost is a practical concern for many conference organizers, especially academic societies, university teams, and smaller research events. A platform fee can become an additional burden when organizers already need to manage venue costs, publication arrangements, registration operations, and committee work.

AiScholar Conference Manager directly addresses this concern by offering the platform for free:

• Zero platform fees
• No feature gates
• No hidden costs
• Immediate access after sign-up

For organizers comparing conference management software, this is an important point. The free model allows teams to evaluate and use a structured conference workflow without starting from paid platform fees.

Who Can Use AiScholar Conference Manager?

AiScholar Conference Manager may be useful for:

• Academic conference organizers
• University conference teams
• Research societies
• Program chairs
• Conference secretariats
• Editors and track chairs
• International conference operations teams

It is especially relevant for teams that need one platform to manage CFP publishing, paper submissions, peer review, reviewer assignment, registration, payments, invoices, reports, and post-event records.

Ready to Evaluate Your Conference Workflow?

If your conference team is currently managing submissions, peer review, registration, payments, invoices, and reporting across multiple tools, it may be worth reviewing whether a centralized conference management platform could simplify the process.

AiScholar Conference Manager provides support for the full academic conference lifecycle, including CFP publishing, online submission, peer review, reviewer assignment, registration, multi-currency payments, invoicing, reporting, and post-event settlement.

The platform is available with zero platform fees, no feature gates, and immediate access after sign-up.

Explore the platform and see how it fits your conference workflow now!