A conference follow-up email template after submission helps you ask for an update clearly, politely, and without sounding impatient.
If you have already submitted your abstract or paper and have not heard back, use the template below first, then adjust it to your situation.
Conference Follow-Up Email Template After Submission
Subject: Follow-Up on Conference Submission
Dear Conference Organising Committee,
I hope you are well.
I am writing to follow up on my submission to [Conference Name]. I submitted my [abstract / paper] on [Submission Date] and would like to kindly ask whether there are any updates on the review process or notification timeline.
My submission details are as follows:
Paper Title: [Full Paper Title]
Paper ID: [Paper ID, if available]
Author Name: [Your Full Name]
Affiliation: [Institution Name]
I understand that the review process takes time, and I appreciate the work involved. I would be grateful for any update when convenient.
Thank you for your time and support.
Kind regards,
[Full Name]
[Institution]
[Email Address]
Short Follow-Up Email Template
Subject: Submission Follow-Up
Dear Organising Committee,
I am writing to follow up on my submission to [Conference Name].
Paper Title: [Full Paper Title]
Paper ID: [Paper ID]
I would be grateful for any update on the review status or notification timeline when convenient.
Kind regards,
[Full Name]
When Should You Send A Follow-Up Email?
Do not send a follow-up too early. In most cases, it is better to wait until:
- the notification date has passed
- the conference review period has become unusually long
- you need the result for visa, funding, or travel planning
- the organiser invited status enquiries after submission
If the official notification date is still some distance away, following up too soon usually does not help.
Follow-Up Email If You Have An Urgent Deadline
If you need the result for a visa, funding approval, or travel decision, you can mention that directly but briefly.
Subject: Follow-Up on Submission Status
Dear Conference Organising Committee,
I hope you are well.
I am writing to follow up on my submission to [Conference Name].
Paper Title: [Full Paper Title]
Paper ID: [Paper ID]
If possible, I would be grateful for any update on the review status, as I may need the result for [visa application / funding approval / travel planning].
Thank you very much for your time.
Kind regards,
[Full Name]
Quick Check Before You Send It
Before sending your follow-up, check:
- the notification date on the conference website
- whether the organiser has already shared an update
- the correct contact email
- your paper title and ID
- that the email is short and polite
FAQs
Q: When should I send a conference follow-up email after submission?
A: Usually after the official notification date has passed or when the review period is clearly longer than expected.
Q: What should I include in the follow-up email?
A: Include the conference name, your paper title, paper ID, submission date, and a polite request for an update.
Q: Is it rude to follow up after submission?
A: No, as long as the email is polite, brief, and sent at a reasonable time.
Q: How long should a conference follow-up email be?
A: It should be short and clear. In most cases, a few lines are enough.
Q: What if the organiser does not reply?
A: Wait a reasonable amount of time, then send one short follow-up rather than repeated emails.
Final Thoughts
A clear conference follow-up email template after submission makes it easier to ask for an update without creating unnecessary pressure for the organiser.
Still looking for your next submission opportunity? Browse our Verified Conference List to find venues with transparent review cycles and professional support.
